NOTICE OF THE 2nd EXTRAORDINARY GENERAL MEETING

NOTICE IS HEREBY GIVEN that the 2^nd Extraordinary General Meeting of the Kuala Lumpur and Selangor Indian Chamber of Commerce and Industry (KLSICCI) will be held on 25^th April 2026 (Saturday), at the Perdana Room 1 & 2, Royal Lake Club, Jalan Cenderamulia, Tasik Perdana, 50480 Kuala Lumpur, from 10.00 am till 1.00 pm.

Purpose Of the EGM

To consider and, if thought fit, pass the following resolution that the Constitution of the Chamber be amended by inserting a new Clause 18A to allow the use of On-Site Electronic Voting, using designated voting terminals provided by the appointed service provider at the AGM or EGM, solely for the purpose of Election of Office Bearers, and that the Management Council be authorised to implement and appoint an Election Officer to regulate the procedures relating thereto.

Background

Members are informed that the 1^st Extraordinary General Meeting was previously convened on 14^th March 2026 to deliberate on the proposed constitutional amendments relating to on-site E-Voting.

However, the required quorum was not achieved, and therefore, the meeting could not proceed with the business of the meeting.

In accordance with the Constitution of KLSICCI, constitutional amendments require a proper quorum and the approval of members present and voting at a General Meeting.

Accordingly, the Council hereby convenes this fresh Extraordinary General Meeting for members to deliberate and decide on the proposed amendments.

Agenda

1. 10.00 am – Registration.
2. 11.00 am – Opening Remarks by Emcee.
3. 11.05 am – Confirmation of quorum.
4. 11.07 am – Welcoming address by the President of KLSICCI, Mr. Nivas Ragavan.
5. 11.20 am – Presentation of the proposed amendments to the Constitution relating to

On-Site Electronic Voting (E-Voting).

6. 11.40 am – Discussion by members.
7. 12.15 pm – Resolution to approve the proposed amendments to the Constitution.
8. 12.20 pm – Closure of meeting and lunch.

BY ORDER OF THE MANAGEMENT COUNCIL

Ms. Mogana Chinnathamby

Honorary Secretary-General

KLSICCI

Date: 04^th April 2026

*IMPORTANT NOTE*

1. Members are strongly encouraged to RSVP for your attendance via the link provided by 21^st April 2026 (Tuesday). This will enable us to make the necessary arrangements.

2. As per clause 18.1, Members in benefit shall be members who settle their arrears before 31st March of each year and shall be deemed to qualify as member in benefit for the purpose of casting their vote.

3. As per clause 15.4, No business shall be transacted at any General Meeting unless a quorum is present at the time when the meeting proceeds to business. The quorum for an Annual General Meeting shall be sixty (60) members.

4. As per clause 15.5, If within one hour from the time appointed for the meeting a quorum is not achieved:

5. As per clause 15.5.1 it shall stand adjourned to such day in the next week and at such time and place as the Council may decide.

6. As per clause 25.2, Notwithstanding anything to the contrary in these Rules it is herein declared that the Quorum shall be sixty (60) Members present and voting at any Meeting to change, alter or amend the Constitution. This shall be determined by the Honorary Secretary General before the item is presented. Furthermore, in accordance with R.O.S guidelines such action shall require a two-third (2/3) majority. Such change, alteration or amendment shall only apply once endorsed by R.O.S.